Updated: Sep 18, 2019
June 4, 2019.
AGM Meeting Minutes
June 4, 2019
Welcome and additions to agenda:
Don Jasper called to order the AGM at ~7:00pm on June 4, 2019 at the East Selkirk Arena.
Board Members present: Don Jasper, JoAnn Painchaud-Niemi, Adam McConnell and Blake Burnett
Community members present: Debbie Fiebelkorn (Mayor, RM of St. Clements), Justin Luschinski (Selkirk Record), David Sasaki, Danielle Veenstra, Bill Mooney, and Kryssi Pollock
Review minutes from 2018 AGM:
None to report/review
Report from the President:
Don Jasper –
Profit and loss financial report present by Blake for 2018 : printed copies were available to review, however no quorum to approve report
Accept Accountant for fiscal year 2019-2020: The recommendation from board and community members is to continue with accountant Rosanna Sternat instead of having a treasurer
Waive audit in favor of review: no quorum
Facility Manager Report:
Blake Burnett: Answered specific questions from community members-such as how fundraising money is utilized, hydro costs for all buildings, condition and shape of some of the facility’s equipment, operation and profit of canteens, as well as skate sharpening service
None presented at this time
Don to look into monthly cost of keeping Rosanna Sternat as financial care-taker. She is to provide monthly report (can be sent via email) to Don (or secretary) to be presented as a monthly treasurer report. All incoming and outgoing funds must be balanced and reported/approved at monthly board meetings.
Consider setting up a booth at the Rm Open House on Friday June 14, 2019 at the ESRA. Utilize the traffic to get more community members interested in volunteering (see poster attached).
Some discussion of fundraising ideas and expectation from community members of how that money needs to be utilized. Mayor Fiebelkorn made the suggestion that in emergency situations to present a request to the RM Council for funds rather than using money fundraised for specific purposes (ie: bathrooms, new water fountain, change room updates etc etc).
TJ Kawaja has officially stepped down from director of Soccer/Field Sports
Elections: Many positions vacant. Not enough board members to form quorum, therefore nominations and elections for positions are not possible at this time. All positions were filled on a volunteer basis.
President: Don Jasper
Vice President: Dan Doucet
Secretary: Kryssi Pollock
Treasurer: Not applicable at this time
Hockey/House League: Adam McConnell
Field Sports: Vacant
Fundraising and Grants: Bill Mooney
Public Relations: Vacant
Member at large: JoAnn Painchaud-Niemi
Member at large: David Sasaki
Member at large: Danielle Veenstra
Adjournment: at about 8:30pm. Next meeting to take place at ESRA at 7:30pm, Tuesday July 9, 2019